intercharge network conference

Privacy Policy & Terms and Conditions for icnc25 Online Registration

In this cookie policy you can read about

• how we use cookies,

• the types of cookies we use,

• for how long they work and for what purposes they are used,

• how to change your cookie settings and opt-out, and

• Who are we and how can you contact us.

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When we use words like "us", "we", "our" we mean Hubject GmbH. You can find our company details below. We are the data controller of the data collected through the use of cookies on our website.

Our website is https://www.intercharge-network-conference.com/, incl. our sub-domains, we own and operate.

When we refer to "you" we mean you as a user or visitor of our website.

This policy is part of our privacy policy. Our use of cookies may include processing of your personal data. ‍‍If you do not agree with any part of these Terms and Conditions or the Privacy Policy, please refrain from registering or using the Mobile App.

Consent

By accepting our use of cookies, apart from necessary cookies, you consent to our use of cookies as described under "Types of cookies and how we use them" below. You may at any time change or withdraw your cookie consent - See the section "How you can change your cookie settings" below.

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What do I need to know about cookies?

There are different types of cookies and they are used for different purposes.

Below you can read about what a cookie is, the difference between first and third party cookies and session cookies vs. persistent cookies and what types of cookies we use on our website and why.

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What is a cookie?

A cookie is a small piece of data that a website stores on your device when you visit it and which is then read when you later revisit the site. The word "cookies" in this policy and the consent also refers to other forms of automatic collection of data, e.g. Flash-cookies (Local Shared Objects) Web Storage (HTML5), Javascripts or cookies placed by other software.

A cookie may contain information about the website itself, a unique identifier that allows the site to recognise your web browser when you return to the website, additional data that serves the purpose of the cookie, and the lifespan of the cookie itself.

The word "cookies" or "cookie data" also covers information about IP and MAC addresses and other information about your device collected by said technologies.

Cookies are used to enable certain features (e.g. logging in), to track site usage (e.g. analytics), to store your user settings (e.g. timezone, notification preferences), and to personalise your content (e.g. advertising, language).

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Session cookies vs. persistent cookies

Session cookies only last as long as your online session. This means that they will disappear from your computer or device when you close your browser. They are therefore also sometimes referred to as temporary cookies. Typically, session cookies are used to remember what a user put in their basket when they are browsing a website.

Persistent cookies are different. These cookies are sometimes called permanent cookies. They will stay on your computer or device after you close your browser. These types of cookies will expire according to the time specified in the cookie. You can see the specific duration of each persistent cookie below.

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What’s the difference between first and third party cookies?

First party cookies are cookies that are set by the website that you are visiting and it's only this website that can access and read these cookies.

Third party cookies are set by someone other than the owner of the website you’re visiting. As an example, some pages have content from other sites like YouTube. YouTube may set their own cookies on your browser when you play the video from YouTube. Cookies set by other sites and companies (i.e. third parties) can be used to track you on other websites that use the same third-party service.

We may engage third parties to assist with maintenance, operation, creation or functionality of our website, e.g. analytics providers and content partners. We grant these third parties’ access to selected information to perform specific tasks on our behalf.

We are as a main rule joint controller with providers of third-party cookies for the collection of personal data via such cookies and the disclosure to the provider. The provider of third-party cookies is data controller for the processing taking place after receiving the personal data from us. You can read more about the extent of our joint controllership with providers of third-party cookies in our privacy policy.

We recommend reading the provider's privacy policy which can be found through links in the tables below, where you can also see which cookies on our website are first party cookies and third-party cookies.

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Types of cookies and how we use them ‍

Necessary cookies

Necessary cookies are required for the basic functionality of our website to work. We use necessary cookies to make it possible for you to only have to enter your username and password once during a visit to our website.

We also use necessary cookies to help with ensuring that you are given the option to accept or reject cookies, block non-necessary cookies from working until you give consent, and remember your cookie settings and choices. The cookies also help keep track of, if, and when, you gave consent to analytical cookies, T&Cs and email marketing.

Necessary cookies are also used for payment processing.

It's not necessary to accept nor possible to reject the use of necessary cookies as they are core for the functionality of our website.

Here are the necessary cookies we use, what we use them for, the specific cookies providers and each cookie’s duration:

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Analytical cookies

Analytical cookies gather statistics. We use this information to make our website even better. The information collected via the analytical cookies track how you use our website during your visit. It helps us understand visitor usage patterns, identify, and diagnose problems or errors you may encounter, and make better strategic decisions in improving the website experience.

We will only set analytical cookies on your device if you give us your consent.

Here are the analytical cookies we use, what we use them for, the specific cookie providers and each cookie’s duration:

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Google Analytics

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Marketing cookies

Marketing cookies are used in determining what promotional content is more relevant and appropriate to you and your interests. Websites may use them to deliver targeted advertising or to limit the number of times you see an advertisement. This helps companies improve the effectiveness of their campaigns, and the quality of content presented to you. These cookies may be set by the website you’re visiting (first party) or by third-party services. Marketing cookies set by a third-party service may be used to track you on other websites that use the same third-party service.

We will only set marketing cookies on your device if you give us your consent.

Here are the marketing cookies we use, what we use them for, the specific cookie providers and each cookie’s duration:

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How you can change your cookie settings

As part of our cookie solution, we always ask for your consent to cookies, except for necessary cookies, before placing cookies on your device.

Once cookies are set, you can only change your consent by deleting the cookies through your browser. Changing your consent directly on our website after they are set is not possible.

It's also possible to instruct your browser to refuse cookies from our website. Most browsers are configured to accept cookies by default, but you can update these settings to either refuse cookies altogether, or to notify you when a website is trying to set or update a cookie. If you use multiple browsers and wish to block cookies or change or withdraw your consent, remember to do this in all browsers.

If you browse websites from multiple devices, you may also need to update your settings on each individual device.

Although some cookies can be blocked with little impact on your experience of a website, blocking all cookies may mean you are unable to access certain features and content on the site.

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How often will we update this Cookie Notice?

We may update this Cookie Policy from time to time in order to reflect, for example, changes to the cookies we use or for other operational, legal or regulatory reasons. Please therefore re-visit this Cookie Policy regularly to stay informed about our use of cookies and related technologies. The date at the bottom of this Cookie Policy indicates when it was last updated.

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Terms and Conditions for icnc25 Online Registration and Event App

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1. Introduction

Welcome to the icnc25 Online Registration and Event-App ("Mobile App"). These Terms and Conditions, alongside our Privacy Policy, govern your registration for and participation in the icnc25 event through the Mobile App. By registering for the event and using the Mobile App, you agree to comply with and be bound by these Terms and Conditions and the Privacy Policy. If you do not agree with any part of these Terms and Conditions or the Privacy Policy, please refrain from registering or using the Mobile App.

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2. Definitions

2.1 "Event"

Refers to the icnc25 conference organized by Hubject GmbH.

2.2 "Registrant"

Any individual who registers for the Event or registers on the Mobile App.

2.3 "Organizer"

Hubject GmbH, the entity responsible for organizing the Event.

2.4 "Data Controller""

Hubject GmbH, which determines the purposes and means of processing personal data of Registrants.

2.5 "Data Processor"

Entegy Pty Ltd, which processes personal data in collaboration with the Data Controller.

2.6 "DPO"

Dr. Katharina Vera Boesche, the Data Protection Officer responsible for overseeing data protection strategies and compliance.

2.7 "Personal Data"

Any information relating to an identified or identifiable natural person.

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3. Registration Process

3.1 Eligibility

To register for the Event, you must be at least 18 years old and provide accurate and complete information during the registration process.

3.2 Registration Information

You agree to provide truthful, accurate, current, and complete information during registration and to update this information as necessary.

3.3 Acceptance of Registration

Registration is subject to acceptance by the Organizer. The Organizer reserves the right to refuse or cancel any registration at its sole discretion.

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4. Fees and Payment

4.1 Fees

All applicable fees for the Event are specified on the online registration page. The fees must be paid in full at the time of registration unless otherwise stated.

4.2 Payment Methods

Payment can be made through third party payment providers specified on the registration website. All payments are processed securely.

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5. Event Participation

5.1 Code of Conduct

Registrants are expected to conduct themselves in a professional and respectful manner throughout the Event. The Organizer reserves the right to expel any Registrant for unacceptable behaviour without refund.

5.2 Changes to the Event

The Organizer reserves the right to make changes to the Event program, including speakers, topics, and schedule. Any significant changes will be communicated to Registrants via email or via the icnc25 mobile application.

5.3 Cancellation

In the event of cancellation or postponement of the Event, the Organizer will notify the Registrants via email, that was provided by them and provide information on refunds or rescheduling.

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6. Data Protection and Privacy

6.1 Data Collection

By registering for the Event, you consent to the collection, use, and processing of your Personal Data in accordance with the Privacy Policy.

6.3 Data Use

Personal Data collected during registration will be used for event management, communication, and marketing purposes as outlined in the Privacy Policy.

6.4 Data Subject Rights

You have the right to access, rectify, or erase your Personal Data, and to restrict or object to its processing. For more information, please refer to the Privacy Policy.

6.5 Data Deletion Request

You have the right to erase your Personal Data. If you wish to exercise this right, please contact us at the following email address: icnc@hubject.com.

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7. Intellectual Property

7.1 Ownership

All intellectual property rights in the Event materials, Mobile App, and content provided during the Event are owned by the Organizer or its licensors.

7.2 Use of Materials

Registrants may use the materials provided during the Event for personal, non-commercial use only. Any other use requires prior written permission from the Organizer.

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8. Limitation of Liability

8.1 Event Content

The Organizer does not guarantee the accuracy, completeness, or usefulness of any information provided by external speakers during the Event. The Organizer is not responsible for any errors or omissions.

8.2 Liability

To the fullest extent permitted by law, the Organizer shall not be liable for any direct, indirect, incidental, consequential, or punitive damages arising out of or related to your participation in the Event.

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9. Governing Law and Dispute Resolution

9.1 Governing Law

These Terms and Conditions are governed by and construed in accordance with the laws of Germany.

9.2 Dispute Resolution

Any disputes arising out of or in connection with these Terms and Conditions shall be resolved through amicable negotiations. If such negotiations fail, the disputes shall be resolved by the competent courts of Berlin, Germany.

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10. Amendments

10.1 Changes to Terms

The Organizer reserves the right to amend these Terms and Conditions at any time to provide a better experience and a safer event. Any changes will be communicated to Registrants and will take effect immediately upon posting.

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11. Contact Information

11.1 Contact Details

For any questions or concerns regarding these Terms and Conditions, please contact the Organizer at dataprotection@hubject.com.‍

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Privacy Policy for Mobile Application - icnc25

Effective Date: February 12, 2025

Applicable To: icnc25 Event-App

1. Definitions

1.1 Mobile App

The icnc25 Event-App.

1.2 Effective Date

The date this Privacy Policy takes effect.

1.3 Parties

Refers to the Data Controller (Hubject) and the user of the Mobile App ("User").

1.4 Data Controller

Hubject GmbH, responsible for determining the purposes and means of processing personal data.

1.5 Data Processor

Entegy Pty Ltd, which processes personal data in collaboration with the Data Controller.

1.6 Data Privacy Officer (DPO)

Dr. Katharina Vera Boesche, responsible for overseeing data protection strategy and compliance.

1.7 User

The individual using the icnc25 Mobile App.

1.8 Services

Any services offered on the icnc25 Mobile App.

1.9 Personal Data

Information that can identify the user.

2. General Information

This Privacy Policy explains how we collect, use, and protect your Personal Data when you use the icnc25 Event-App. It does not apply to any external websites or applications linked from our icnc25 Mobile App.

By using our icnc25 Mobile App, you agree to this Privacy Policy. If you do not agree, please stop using the icnc25 Mobile App immediately.

3. Contact Information

3.1 Data Controller

Hubject GmbH

Address: EUREF-Campus 22, 10829 Berlin

Email:

icnc Organiser: icnc@hubject.com

For data subject rights: dataprotection@hubject.com.

3.2 Data Processor

Entegy Pty Ltd (in collaboration with Hubject GmbH)

Entegy Pty Ltd

Address: 5/28 Donkin St, West End QLD 4101, Australia

Email: icnc@hubject.com

3.3 Data Privacy Officer (DPO):

Dr. Katharina Vera Boesche

Email: datenschutz@hubject.com

4. Data Processing Location

The location of data processing is the same as the location of data storage owned by the data processor in a cloud infrastructure in the EU region. Please note that, to reduce the risk of any data breach or abuse, we are not disclosing this sensitive information here.

5. Legal Basis for Processing

We process your Personal Data based on the following legal grounds:

Consent: When you have given clear consent for us to process your personal data for a specific purpose.

Contract: When the processing is necessary for a contract we have with you, or because you have asked us to take specific steps before entering into a contract.

Legal Obligation: When the processing is necessary to comply with the law (not including contractual obligations).

Legitimate Interests: When the processing is necessary for our legitimate interests or the legitimate interests of a third party unless there is a good reason to protect your personal data which overrides those legitimate interests.

Accuracy and high quality service offer: especially in cases of similar names we verify the requester's identity by cross-referencing details such as zip code.

6. Modifications and Revisions

We may update this Privacy Policy. We will notify you of any changes and obtain your consent if necessary. Changes will only apply to data collected after the new policy takes effect. Check this page periodically for updates.

7. Personal Data We Collect

7.1 Registered Users

When you register, we may collect:

Salutation

Academic Title

First Name

Last Name

Work Email address

Country

Zip Code for Germany

Company

Company Address

Position

Job Level

Area of Interest

Contact number

Work Field

How did you hear about icnc?

What mode of transportation will you primarily use to travel to the conference?

This information may be collected when you:

Interact with our representatives

Make purchases

Comment on content or participate in forums

7.2 Unregistered Users

We collect Passive Data such as:

IP address

Location information

Browser data

7.3 All Users

Passive Data applies to all users and visitors of the icnc25 Mobile App.

7.4 Sales & Billing Information

To purchase services, you will need to provide billing information. You will be redirected to the third party payment provider. The billing information you will provide on that site is not stored and therefore is not used at all in Hubject. This information is used only for the transaction.

7.5 Content Interaction

If you comment on content, we may collect your username or email address.

8. Automatic Data Collection

We use cookies and log files to enhance your experience. Cookies store information about your preferences and device. You can manage cookies through your browser settings.

9. Data Storage and Retention

We use secure systems to store your Personal Data. While we strive to protect your information, no internet transmission is completely secure. We will notify you within two weeks if a data breach occurs.

Personal Data is stored for as long as necessary to fulfill the purposes outlined in this Privacy Policy unless a longer retention period is required or permitted by law.

10. Purpose of Data Processing

We use your Personal Data to:

Improve your experience

Communicate with you

Fulfill your purchases

Informing you with our new products/features

Keep you updated on events, exhibitions, and trade fairs where Hubject is participating.

11. Disclosure of Personal Data

We may disclose your Personal Data:

To comply with laws or regulations

For legal processes

12. Public Information

Content you post publicly on the Mobile App, such as comments or photos, will be accessible to others.

13. International Data Transfers

Your data may be transferred to and processed in countries other than your own. We ensure that appropriate safeguards are in place to protect your data as required by applicable data protection laws.

14. Opting Out

To opt-out of marketing communications, email icnc@hubject.com or click the opt-out link in the email. You may still receive emails related to your account.

15. Managing Your Information

To modify or delete your information, visit your account settings.

16. Acceptance of Risk

By using our Mobile App, you accept the inherent risks of transmitting data over the internet.

17. Your Rights

You have the right to:

• Be informed about data processing

• Access your Personal Data

• Update or correct your data

• Request data deletion

• Object to or restrict processing

• Data portability

• Lodge a complaint with a supervisory authority

18. Contact Information

For questions or complaints about this Privacy Policy, contact us at icnc@hubject.com.

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